Cancellation policy for meetings and conferences

Cancellation must always be made in writing. Cancellation means total cancellation, reduction, shortening, relocation, as well as similar significant changes in relation to the confirmation.

MEETINGS AND CONFERENCES UNDER DKK 200,000 (INCL. VAT)* 

  • CANCELLATION
  • More than 30 days before the first day of the meeting - cancellation free of change
  • Less that 30 days before the first day of the meeting - cancellation fee 75% 
  • Less that 2 days before the first day of the meeting - cancellation fee 100% 

  • REDUCTION AND REARRANGEMENT 
  • You can reduce up to 10% of the number og participants free af change up to 48 hours before the first day of the meeting
  • Meetings and conferences can be moved free of charge up to 48 hours before the first day of the meeting to the same or another Comwell hotel, held no later than 60 days after the original event. The meeting can only be moved once, and can then not be canceled. The price is regulated in relation to the chosen hotel.

  * Does not apply to Comwell Conference Center Copenhagen and Centrallværkstedet/ Smedien.  

MEETINGS AND CONFERENCES OVER DKK 200,000 (INCL. VAT) 

For meetings and conferences with a total value of more than DKK 200,000, individual cancellation conditions apply. These will appear on the confirmation.

CANCELLATION AT CENTRALVÆRKSTEDET AND SMEDIEN

  • CANCELLATION
  • More than 90 days before the first day of the meeting - cancellation free of change  
  • Between 90 to 30 days before the first day of the meeting - cancellation fee 50%
  • Between 30 days and 48 hours before the first day of the meeting  - cancellation fee 75% 
  • Less that 2 days before the first day of the meeting - cancellation fee 100% 
     
  • REDUKTION
  • Meetings with more than 30 participants: You can reduce up to 5% of the number og participants free af change up to 48 hours before the first day of the meeting.